OFF AS 09R - Office Assistant - Closing date extended

Posting Title
OFF AS 09R - Office Assistant - Closing date extended

Position Classification
Office Assistant R9

Union
GEU

Work Options
Hybrid

Location
Abbotsford, BC V2S 1H4 CA
Chilliwack, BC V4Z 1A7 CA
Multiple Locations, BC CA (Primary)

Salary Range
$50,190.86 - $56,546.21 annually

Close Date
9/18/2024

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Attorney General

Ministry Branch / Division
Family Justice Services Division

Job Summary

The Team
At the Family Justice Services Division , you'll join an established team dedicated to supporting families through the separation process. We are comprised of four experienced Family Justice Counsellors, one skilled Justice Interviewer, and a dedicated Office Administrator. Together, we provide comprehensive services to help clients navigate the justice system with compassion and efficiency. We are committed to making a positive impact on the lives of those we serve.

The Role
As the Office Assistant, you will be the welcoming face of our office, engaging with families and individuals seeking Family Justice Services. Under the guidance of the Office Manager, you'll play a key role in helping clients navigate their needs, providing crucial information, and facilitating appointments to ensure they receive the support they require. Your role also includes providing confidential administrative support to the public and internal office staff, creating electronic client files and offering other administrative supports to staff. Your contributions will help create a welcoming and efficient experience for everyone who seeks our services.

Qualifications:
Education and Experience Requirements

• Secondary School graduation or equivalent (e.g., GED) plus a minimum of 6 months of clerical/administrative support experience; OR
• Experience and/or training in keyboarding, word processing, spreadsheet application, and other standard computer applications including Microsoft Word, Excel, and Outlook.
• An equivalent combination of education and relevant experience may be considered.
  

Preference may be given to applicants with:

• Client service experience working with families. (e.g., Indigenous organizations, community services agencies, legal services, court services, family justice services).
• An administrative certificate or diploma from a recognized post-secondary institution.
• Experience with data entry into a case management system.
• Experience and/or training with filing systems or records management.
• Applicants who self-identify as Indigenous (First Nations status or non-status, Inuit and/or Metis) with the required combination of education and experience.

Proviso:

• Occasional travel may be required (e.g., training, meetings).
  

For questions regarding this position, please contact LeeAnne.Poole@gov.bc.ca .

About this Position:
There is currently one (1) vacancy in Chilliwack.
Flexible work options are available; this position may be able to work from home up to 2 days a week subject to an approved telework agreement.
An eligibility list may be established for future temporary and/or permanent vacancies in Chilliwack and Abbotsford.
A Criminal Record Check (CRC) and Criminal Record Review Act Check (CRRA) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO- Please do not submit a cover letter as it will not be reviewed.

Resume: YES-Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire: YES- You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services